Job Title
Project Manager - Senior

Description

About Supply Ontario:

Supply Ontario is a new centralized procurement agency that was formed in 2020 that will enable a whole-of government approach to purchasing goods and services. At Supply Ontario, we believe that modernizing procurement is a key driver of success for Ontario’s public sector. Our mandate is to strengthen supply chain management and procurement across the public sector, ensuring that Ontario ministries, provincial agencies, hospitals, school boards, children’s aid societies and more have access to high-quality, timely, reliable products at the best value.

As we stand up this new agency, we are looking for Fee-for-Service (FFS) resources to help support urgent, Enterprise Resourcing Planning (ERP) project so that we can support the government mandate.

Project Overview:

As we embark on the establishment of our new agency, a pivotal priority is the implementation of an ERP (Enterprise Resource Planning) system. Our central objective is to create an integrated system that proficiently manages financial transactions while optimizing inventory controls.

Our primary goals revolve around the establishment of efficient and precise financial processes that are in perfect alignment with our business objectives. These objectives encompass the automation of financial transactions, bolstering budget control measures, and enhancing financial reporting and analysis.

Through the utilization of cutting-edge technology and industry best practices, we are dedicated to achieving comprehensive automation of financial transactions. This automation will significantly reduce manual intervention, mitigate error rates, and expedite the processing of financial data, thereby enhancing the operational agility of our agency.

Experience required:

• 10-12 years of robust experience in project management roles, with an emphasis on ERP system implementations, specifically in the public sector and entities similar to Supply Ontario.

• Hands-on experience in designing, implementing, and configuring ERP systems. Familiarity with major ERP solutions like SAP, Workday, Oracle, Microsoft Dynamics, and understanding of key ERP modules pertinent to procurement, inventory management, and supply chain optimization.

• Understanding of procurement processes and regulations, best practices, and the nuances of supply chain management in the public sector.

•  Solid grasp of project management methodologies, frameworks, and best practices, with a track record of successfully delivering large-scale ERP projects on time and within budget.

• Proven experience in leading change management initiatives during system implementations, ensuring smooth transitions, minimal disruptions, and buy-in from all stakeholders.

• Strong interpersonal capabilities to effectively liaise with stakeholders ranging from technical teams to senior executives within the organization. Adeptness in understanding, managing, and aligning stakeholder expectations.

• Demonstrated experience in crafting comprehensive project documentation such as project charters, stakeholder analyses, risk assessments, business requirements, and post-implementation reviews.

• Agile responsiveness to evolving project dynamics, ability to pivot strategies based on emerging challenges or changes in project requirements.

• Solid experience in fostering and managing relationships with external ERP vendors and ensuring optimal service levels and performance benchmarks are met.

• Exceptional written and oral communication skills, proficient in translating intricate technical details into clear, comprehensible insights for stakeholders irrespective of their technical aptitude.

Deliverables

The Senior Project Manager is expected to play a pivotal role in the successful execution of the priority ERP project aimed at establishing the new agency. Their responsibilities and expectations encompass the following:

• Leveraging project management principles, the PM will lead the organization in implementing an ERP solution to meet business needs and outcomes

• Manage relationships with business areas, vendors, and the internal IT team for project success.

• Create industry-standard project documentation and oversee project team deliverables.

• Document business requirements comprehensively and create option analysis to evaluate different approaches and solutions.

• Identification and analysis of all key stakeholders, outlining their roles, responsibilities, and influence in the project.

• A detailed timeline and sequence of activities, phases, and milestones required for the successful rollout of the ERP system, ensuring all teams and stakeholders are aligned on the project's trajectory.

• Actively drive all deliverables forward by closely collaborating and coordinating with project team members.

• Facilitate executive steering committee meetings to build consensus and endorsement.

• Oversee business analysis, system design, security, and privacy measures.

• Comprehensive identification of potential risks associated with the ERP implementation, accompanied by strategies and actions to mitigate these risks.

• Develop and execute a comprehensive testing strategy.

• Manage organization-wide communications, change management, and data preparation.

• Supervise deployment into the production environment and end-user training.

• Document future processes to ensure alignment with the ERP system.

• Regular updates on engagements with ERP vendors, ensuring contractual obligations are met, performance benchmarks are achieved, and any emerging issues are addressed promptly.

• Establishing a post-implementation support model in collaboration with the Ontario government's Service Centre and partners to ensure ongoing system maintenance and user support.

• Manage stakeholder relationships with business areas, vendor, and internal IT team to ensure successful project delivery.

• Support and lead executive steering committee project meetings to gain consensus, collaboration, and endorsement.

 

Desirable Qualifications:

• Educational Background: A bachelor's degree in Project Management, Business Administration, Information Technology, or related disciplines.

•  Relevant professional certifications such as PMP (Project Management Professional), PRINCE2 (Projects IN Controlled Environments), or CAPM (Certified Associate in Project Management) would be valuable.

Requisition Closing Date: Thursday, October 26 at 2:00 p.m. ET

Maximum number of submissions: 1

Onsite role

Notes from the Hiring Manager:

• This position will be joining a new team at Supply Ontario to complete analysis and vendor selection for new Supply Ontario projects. They are looking for a resource who is comfortable presenting to stakeholders and has strong communication skills.

• They will be looking for someone who has experience working with one client - being responsible for multiple projects and adapting to the client's needs.

• Please note the minimum level of experience is 10 years as a Project Manager and there are minimum qualifications.

• They will be responsible for selecting a new ERP, previous experience with vendor and software selection is preferred.

• Previous experience as a Project Manager in the public sector is preferred.

• Interview timeline: Week of October 30, 2023