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Administrative Assistants - 43823

Toronto, ON
Administrative Assistants are often the unsung heroes of organized and efficient office environments. They provide essential support to ensure the smooth operation of the office. Their responsibilities include handling various tasks related to organization, communication, and coordination.

Key Responsibilities

  1. Purchase Order (PO) Management:
    • Create and manage purchase orders for all IT functions.
    • Ensure timely receipt of goods and services.
    • Coordinate with vendors and internal teams to process payments promptly.
  2. Contract Management:
    • Follow up with relevant parties to sign contracts.
    • Upload signed contracts to the appropriate portals or systems.
  3. Event Organization:
    • Assist in organizing team events.
    • Book meeting rooms, speakers, and catering services for events.
    • Ensure all logistical arrangements are made on time.
  4. General Administrative Tasks:
    • Answer phones, respond to emails, and greet visitors.
    • Maintain employee, client, and company data.
    • Handle filing and other clerical activities.
    • Keep the office environment clean and welcoming.


  • Soft Skills:
    • Excellent communication skills.
    • Strong organizational abilities.
    • Attention to detail.
    • Multitasking capabilities.
    • Problem-solving skills.

Working Conditions

  • Full time role. Hybrid model (In office 2 days a week)

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