We are seeking a strategic and hands-on Manager of Facilities & Corporate Services to oversee the operational excellence, safety, and efficiency of multiple office locations, including Montreal and Toronto. This role leads a small team and manages third-party vendors to ensure all aspects of facilities management, office services, procurement, and physical security are running smoothly.

This is an exciting opportunity for a seasoned professional who thrives in a fast-paced, detail-oriented environment and wants to drive value through effective planning, vendor management, and process improvement.

Key Responsibilities:

Facilities & Office Operations

• Oversee day-to-day facilities operations, maintenance, and repairs, including HVAC systems, office configurations, and life safety systems.

• Manage facilities in multiple locations, including subleased spaces, and ensure lease and insurance obligations are met.

• Coordinate office moves, renovations, and departmental reconfigurations on time and within budget.

• Maintain accurate floorplans, seating charts, headcount data, and inventory controls.

Corporate Services & Procurement

• Lead procurement initiatives for non-IT goods and services in collaboration with legal and global sourcing teams.

• Oversee vendor relationships, contracts, and performance, ensuring services are delivered according to agreed standards and timelines.

• Track and report on budget performance, forecasts, and capital/operating expenditures.

• Manage mail, courier, messenger services, and general office services.

Health, Safety & Security

• Ensure physical security systems and access management are effectively operated and maintained.

• Supervise life safety procedures and regulatory compliance related to facilities and occupancy.

• Represent the department on internal committees such as Health & Safety and Crisis Management.

Team Leadership & Project Management

• Supervise a small internal team and a network of external vendors.

• Set team objectives, support performance reviews, and foster staff development.

• Lead or contribute to departmental planning, controls, KPIs, and business continuity initiatives.

Qualifications:

• 10+ years of relevant experience in facilities management, office services, or corporate services (flexible for the right candidate).

• Experience leading small teams and managing external vendors.

• Solid knowledge of HVAC systems and general MEP infrastructure.

• Strong project management and organizational skills with the ability to juggle multiple priorities.

• Familiarity with real estate leasing, office build-outs, contract negotiation, and budgeting.

• Experience working with internal controls, KPIs, and reporting tools.

• LEED certification or experience with sustainability initiatives is an asset.

• Excellent communication skills in English; French proficiency is a strong advantage.