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Data Administrator/Analyst
Montreal, Quebec · Banking/LoansOur financial services client with a global presence is currently searching for multiple Data Administrators/Analysts to join their growing team.
What you will be doing:
• Finalize the set-up of new counterparts in the in-house KYC system and bring the data into the local counterpart database application.
• Set up and maintain the counterparts in trading systems (Back office and front office applications) as needed.
• Review daily reconciliations aimed at detecting inconsistencies of client data/status between local application systems
• On-board newly created clients to electronic platforms for confirm and statement as well as maintain client user access: address changes to mailing addresses through researching and working with KYC team – often identified following the processing of returned mail.
• Close client files and accounts in downstream systems, that are no longer needed after reviewing and confirming that there is no activity.
• Prepare, reconcile and monitor the expiration of Patriot Act certificates. In conjunction with the Front Office while keeping compliance contacts updated of the progress and obtain new certificates as needed.
• Obtain Tax Certifications (forms W-8 and W-9). Capture and validate this information in the in-house applications. While keeping WRMs or Sales teams advised if forms are not valid. Help trouble shoot issues exposed by the application for the forms and acting as a Liaison with the Tax Department.
• Collect and process Prime Brokerage documentation - Forms 150 and 151, and Form 1 to schedule A (F1SA)
• Setup/maintain and validate USD Fed Wire transfers templates on the bank payment system to allocate Fed Fund wire transfers as needed for the business lines within the firm
• Ensure proper procurement, maintenance and updates of documentation in the bank’s systems for reference and verification
• Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence
Your Qualifications:
• University degree.
• 2 years of previous experience in a Financial Institution in areas of Back Office Security settlement.
• Ability to work with a small team while multi-tasking and carrying a good sense of prioritization
• Ability to work under time pressure
• Good knowledge of MS office package especially in Excel
• Strong organizational skills with excellent attention to detail
• An excellent verbal and written communication skill in English.
• Self-motivated and excellent team player
• Strives to deliver the solution in the most effective and timely manner
• Knowledge of Bankers Almanac application a plus.
• Understanding of tax certifications is a plus.
What you will be doing:
• Finalize the set-up of new counterparts in the in-house KYC system and bring the data into the local counterpart database application.
• Set up and maintain the counterparts in trading systems (Back office and front office applications) as needed.
• Review daily reconciliations aimed at detecting inconsistencies of client data/status between local application systems
• On-board newly created clients to electronic platforms for confirm and statement as well as maintain client user access: address changes to mailing addresses through researching and working with KYC team – often identified following the processing of returned mail.
• Close client files and accounts in downstream systems, that are no longer needed after reviewing and confirming that there is no activity.
• Prepare, reconcile and monitor the expiration of Patriot Act certificates. In conjunction with the Front Office while keeping compliance contacts updated of the progress and obtain new certificates as needed.
• Obtain Tax Certifications (forms W-8 and W-9). Capture and validate this information in the in-house applications. While keeping WRMs or Sales teams advised if forms are not valid. Help trouble shoot issues exposed by the application for the forms and acting as a Liaison with the Tax Department.
• Collect and process Prime Brokerage documentation - Forms 150 and 151, and Form 1 to schedule A (F1SA)
• Setup/maintain and validate USD Fed Wire transfers templates on the bank payment system to allocate Fed Fund wire transfers as needed for the business lines within the firm
• Ensure proper procurement, maintenance and updates of documentation in the bank’s systems for reference and verification
• Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence
Your Qualifications:
• University degree.
• 2 years of previous experience in a Financial Institution in areas of Back Office Security settlement.
• Ability to work with a small team while multi-tasking and carrying a good sense of prioritization
• Ability to work under time pressure
• Good knowledge of MS office package especially in Excel
• Strong organizational skills with excellent attention to detail
• An excellent verbal and written communication skill in English.
• Self-motivated and excellent team player
• Strives to deliver the solution in the most effective and timely manner
• Knowledge of Bankers Almanac application a plus.
• Understanding of tax certifications is a plus.