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Data Administrator/Analyst

Montreal, Quebec · Banking/Loans
Our financial services client with a global presence is currently searching for multiple Data Administrators/Analysts to join their growing team.

What you will be doing:
•      Finalize the set-up of new counterparts in the in-house KYC system and bring the data into the local counterpart database application. 
•      Set up and maintain the counterparts in trading systems (Back office and front office applications) as needed.
•      Review daily reconciliations aimed at detecting inconsistencies of client data/status between local application systems
•      On-board newly created clients to electronic platforms for confirm and statement as well as maintain client user access: address changes to mailing addresses through researching and working with KYC team – often identified following the processing of returned mail.
•      Close client files and accounts in downstream systems, that are no longer needed after reviewing and confirming that there is no activity.
•      Prepare, reconcile and monitor the expiration of Patriot Act certificates. In conjunction with the Front Office while keeping compliance contacts updated of the progress and obtain new certificates as needed.
•      Obtain Tax Certifications (forms W-8 and W-9). Capture and validate this information in the in-house applications. While keeping WRMs or Sales teams advised if forms are not valid. Help trouble shoot issues exposed by the application for the forms and acting as a Liaison with the Tax Department.
•      Collect and process Prime Brokerage documentation - Forms 150 and 151, and Form 1 to schedule A (F1SA)
•      Setup/maintain and validate USD Fed Wire transfers templates on the bank payment system to allocate Fed Fund wire transfers as needed for the business lines within the firm
•      Ensure proper procurement, maintenance and updates of documentation in the bank’s systems for reference and verification
•      Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence 
Your Qualifications:
•      University degree.
•      2 years of previous experience in a Financial Institution in areas of Back Office Security settlement.
•      Ability to work with a small team while multi-tasking and carrying a good sense of prioritization
•      Ability to work under time pressure
•      Good knowledge of MS office package especially in Excel
•      Strong organizational skills with excellent attention to detail
•      An excellent verbal and written communication skill in English.
•      Self-motivated and excellent team player
•      Strives to deliver the solution in the most effective and timely manner
•      Knowledge of Bankers Almanac application a plus.
•      Understanding of tax certifications is a plus.


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