Executive Assistant 3 / Adjoint de direction 3 (11440)

Location: Edmonton, AB, Canada
Date Posted: 12-02-2018
Description:

Position Overview: Client is seeking an Executive Assistant to support two Vice Presidents. 
In this critical role, you anticipate the needs of your leaders and team members and help them stay focused by managing any administrative or operational issues before they arise. You use your analytical expertise, project management, information processing, system management, and organizational skills to coordinate meetings, off and on site team activities, event planning, and other business initiatives. You are professional and use effective interpersonal communication skills to best represent Client  with internal and external customers and stakeholders. You are self-motivated and thrive while working in a rapidly-changing environment. You have a passion for learning and ability to multi-task. You have superior organizational and communication skills, and are a team player. 

Responsibilities: 
Act as a liaison with internal and external customers, vendors, and team members, managing and prioritizing business meetings and activities 
Manage business travel requirements, email requests, calendar, and expenses for two VPs 
Handle confidential information in a confidential and discreet manner 
Possibility of working extended hours as required 

Required Knowledge: 
5 years of administrative experience in a fast-paced corporate environment 
Strong technical skills in Microsoft (Outlook, Excel, PowerPoint) 
Business writing and presentation development 

Required Skills & Abilities: 
Experience with calendar management, travel scheduling, and event management 
Project management experience - ability to manage multiple projects and competing priorities Experience interacting with executives 
Exceptional written, verbal, and interpersonal communication skills 
Strong organizational skills with the ability to pay close attention to detail while under tight timelines 

Required Professional Designation/Certification: 
Degree in Business, Computer Science or Engineering 

Required Experience: 5 - 10 years experience in a similar role with increasing responsibility

Must have skills:
1. Strong technical skills in Microsoft (Outlook, Excel, PowerPoint)
2. Experience booking international and domestic travel
3. Exceptional written, verbal, and interpersonal communication skills 

Top 3 nice to have skills:
1. Business writing and presentation development
2. Experience interacting with executives
3. Strong organizational skills with the ability to pay close attention to detail while under tight timelines  
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