Facilities Attendant and Receptionist(7865353)

Location: Toronto, Ontario, Canada
Date Posted: 04-12-2017

Key Responsibilities: 
• May independently complete a wide range of services such as Service and/or Facility Operations. 
Service operations 
• Receive and relay incoming, outgoing and internal calls according to local guidelines. 
• Handle and route messages appropriately. 
• Answer general inquiries, assist in resolving issues/concerns or direct them to the appropriate resource. 
• Greet and direct employees and visitors. 
• Process space reservation requests (assign and confirm space, catering and equipment) and ensure optimal workspace occupancy. 
• Set up and maintain workspace/meeting rooms including catering and audio/visual equipment. 
• Provide audio-visual support/troubleshooting prior to and during meetings and events as needed. 
• Stock and maintain appearance of general use areas (e.g., copy room, coffee/vending area, etc.). 
• Provide basic technical support for standard office equipment (e.g., copiers and printers). 
• Provide support and/or execute activities related to in-site or off-site meetings and events. 
• Receive, process, and deliver inbound and outbound, mail, packages and faxes. 
• Deliver stationery. 
• Handle or coordinate process large-scale duplicating projects including copying, collating, assembly and binding. 
• Assist customers with document retrievals/returns while assuring adherence to archival guidelines. 
• Coordinate destruction of documents. 
• Keep track and follow up on customer requests until completion. 
• Perform administrative duties according to location guidelines. 
• May act as a point of contact for external providers (commodity). 
• May contribute to the preparation of daily, weekly, and monthly reports. 
• Must be well versed with the multi-media technology offered at this location including: Room Wizards, Telepresence, EX90, Media Scape, Round Table, Setting up for Web Casts, Innovation Center – training will be provided. 
Facility operations 
• Distribute and track office security access cards. 
• Perform basic repair, maintenance and custodial or coordinate/arrange with appropriate service provider duties according to location guidelines (including equipment, electrical, carpentry, plumbing, etc.). 
• Conduct regular checks of the office environment and report any areas requiring maintenance or electrical attention. 
• Maintain or coordinate just-in-time inventory of building and facility supplies according to location guidelines. 
• Move and track movement of customer storage to appropriate location. 
• Carry out instructions for security, fire, health and safety and maintain records. 
• May act as fire coordinator and responsible for the locations exercise assessment. 
• May act as a point of contact for the landlord or external providers, coordinating all works carried out in the ground and maintenance of the building. 
• Acts as back up to other Front Office Team front office operations as required. 
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 
Work Hours: 
7:30 am to 4:30 pm Monday to Friday - with some early starts or overtime to set up for meetings/events.(Rotational Role – every two weeks start time 8:00 a.m. to 5:00 p.m. Flexibility is key. 
Location: Downtown, Toronto

Strong Interpersonal Skills 
• Strong Team Player 
• Must be able to remain calm under pressure 
• Must be able to multi-task 
• Must be able to work independently and resolve issues in a professional manner 
• Must demonstrate sound business judgment 
• Strong Customer Service Skills
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