ACCOUNTS PAYABLE SPECIALIST  - Full Time On Site - Muskoka Region

Position Summary

 

Responsible for managing and executing the organization's accounts payable functions, including processing invoices, reconciling statements and ensuring timely payments to vendors. Essential in maintaining accurate financial records, optimizing cash flow and building strong relationships with vendors. Typically works within the finance or accounting department and collaborates closely with other teams such as sales, customer service and billing.
 

Duties & Responsibilities 

Invoice Management

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to purchase orders and resolve discrepancies promptly.
• Enter invoice data into the accounting system for payment processing.

Payment Processing

• Prepare and process electronic payments (ACH, wire transfers) and checks.
• Monitor payment schedules to ensure timely disbursements for essential vendors
• Address payment inquiries from vendors and internal stakeholders.

Reconciliation and Reporting

• Reconcile vendor statements and resolve outstanding balances or discrepancies.
• Assist in month-end and year-end closing by reconciling accounts payable records.
• Generate and maintain accounts payable aging reports and payment activity summaries.

Vendor and Internal Communication

• Collaborate with purchasing and receiving departments to resolve invoice disputes.
• Build and maintain positive relationships with vendors and internal teams.

Compliance and Documentation

• Maintain organized and accurate records of invoices, payments, and correspondence.
• Support internal and external audits by providing requested documentation and information.

Process Improvement

• Identify opportunities to improve accounts payable processes and implement best practices.
• Utilize AP automation tools to enhance efficiency and accuracy.
   

REQUIRED KNOWLEDGE

• Strong understanding of accounting principles and practices, particularly in accounts payable management
• Proficiency in MS Excel, including data entry, basic formulas (SUM, VLOOKUP etc.) and spreadsheet organization.

 

Skills, AbilitIes, attributes

• Excellent communication and interpersonal skills for effective interaction with vendors and internal stakeholders
• Attention to detail and accuracy in processing invoices and payments.
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment.
• Ability to prioritize tasks, manage workload efficiently and meet deadlines.

 

EDUCATION & EXPERIENCE

• Vendor management experience.
• 2+ years of professional experience in administrative support or finance-related roles.
• Experience in accounting, finance, or administrative support, including managing records, processing transactions, and collaborating with internal teams.
• Familiarity with finance-related software, spreadsheets, and document management systems. (Business Central is an asset).
• Support in preparing financial reports and compiling data for analysis, ideally in an office or financial setting.
   

Compensation

The salary range for this position is $45,000 - $55,000 annually.  Actual compensation will be determined based on experience, qualifications, and other relevant factors.
Vacancy Status: This posting is for an existing vacancy that is currently available to be filled.
Use of Artificial Intelligence: No artificial intelligence (AI) is used in the screening, assessment, or selection of candidates for this position. All applications are reviewed by our recruitment team.
Equal Opportunity: emergiTEL is committed to creating a diverse and inclusive workplace.

We welcome applications from all qualified individuals regardless of background, and our hiring process is based solely on skills, experience, and qualifications relevant to the role.