Job Title: Project Coordinator
Location: Brampton, ON (Hybrid – 3 Days in Office)
Duration: 6 Months (Possibility of Extension)

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Position Overview

We are seeking a detail-oriented and proactive Project Coordinator to support our Project Management team in coordinating, planning, and executing project deliverables. The ideal candidate will assist the Project Manager and Project Management Head in daily activities, ensuring smooth communication, documentation, and delivery of core project components to customers.

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Key Responsibilities

• Assist the Project Manager in coordinating and executing project plans and deliverables.

• Prepare communications, progress reports, meeting agendas, and minutes.

• Maintain and update complex data using Microsoft Excel, including equipment tracking across all project sites.

• Support project scheduling, action item tracking, and project invoicing.

• Provide financial updates, monitor budgets, and assist in expense tracking.

• Manage filing systems and maintain organized project documentation.

• Conduct research and analysis related to industry trends and subcontractor quotations.

• Support the addressing and resolution of project deficiencies.

• Perform other administrative and coordination tasks as required by the Project Management Head.

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Qualifications & Skills

• Diploma or Degree preferred (Project Management or related field is an asset).

• 1–2 years of relevant experience, preferably in a project coordination or administrative role within a professional environment.

• Strong proficiency in Microsoft Office applications (Excel, Word, Outlook); experience with MS Project is an asset.

• Excellent organizational and time management skills with high attention to detail.

• Strong verbal and written communication skills.

• Proven ability to follow up efficiently and gather information accurately.

• Self-motivated, reliable, and capable of handling multiple priorities.

• Flexible and willing to take on varied responsibilities as needed.