Job Title: Office Administrator (6-Month Contract)

Location: Toronto, ON (On Site 5 days)
Contract Duration: 6 Months
Reports To: Management Team
Industry: Financial Advisory / Consulting

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Our client is a boutique financial advisory firm specializing in restructuring, insolvency, and corporate finance. Their team provides practical, results-driven solutions to clients facing complex financial and operational challenges.

We’re looking for a hands-on Office Administrator who can roll up their sleeves and take ownership of a wide variety of administrative, financial, and operational tasks. This is an ideal opportunity for someone who thrives in a fast-paced, entrepreneurial environment and enjoys being the go-to person who keeps everything running smoothly.

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Position Overview

The Office Administrator will be an integral part of the organization, supporting management with both day-to-day and project-based activities. From billing and collections to benefits administration, social media coordination, and office operations, this role requires someone flexible, proactive, and willing to jump in wherever needed.

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Key Responsibilities

Administrative & Financial Support

• Prepare and process client billings, invoices, and collection follow-ups

• Assist with payroll submissions and reporting of staff hours via ADP

• Support benefits and group RRSP administration and related employee inquiries

• Track and reconcile expenses, vendor invoices, and petty cash

• Assist with regulatory filings and compliance reporting

Marketing & Communications

• Help maintain and update the company website (content, bios, announcements)

• Coordinate the company’s social media presence and assist with post scheduling and content creation

• Support corporate sponsorships, marketing, and advertising initiatives

• Manage the monthly client mailing list and assist with newsletter preparation

Office & Operations Management

• Take ownership of office supplies, inventory, and vendor relationships

• Assist in managing corporate phone plans and IT service coordination

• Provide hands-on support for any operational or administrative needs that arise

• Help with ad hoc projects and administrative tasks from the management team

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Who You Are

• A self-starter who enjoys wearing multiple hats and doesn’t mind rolling up your sleeves to get things done

• Flexible, adaptable, and proactive — you can pivot quickly and handle a mix of routine and project-based tasks

• Detail-oriented, organized, and able to manage multiple priorities at once

• A confident communicator who’s comfortable interacting with team members, vendors, and external partners

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Qualifications & Experience

• Post-secondary education in Business Administration, Accounting, or a related field

• 3+ years of experience in office administration, operations, or executive support — preferably in a professional services or financial environment

• Familiarity with ADP or similar payroll systems

• Experience with billing and collections process is a strong asset

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

• Basic understanding of social media platforms and/or website content management systems (e.g., WordPress)

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What We Offer

• Exposure to all aspects of running a busy professional services firm

• Collaborative and supportive team environment

• On site 5 days a week (downtown Toronto office)

• Competitive contract compensation