Work Coordinator -- RQ00496

Brampton, ON

Job Title: Work Coordinator

Location: Hybrid – Greater Toronto Area (GTA)
Contract Duration: 1+ Year (Possibility of Extension or Conversion to Full-Time)

About the Role

We are seeking a detail-oriented and proactive Work Coordinator (Project Coordinator I) to join our dynamic team. The successful candidate will play a key role in coordinating project activities, maintaining inventory levels, managing procurement processes, and supporting cross-functional operations. This role requires strong organizational and analytical skills, a collaborative mindset, and the ability to manage multiple priorities in a hybrid work environment.

Key Responsibilities

Inventory & Procurement Management

Maintain optimal levels of spare parts and materials to ensure uninterrupted operations.
Track and monitor requisitions, purchase orders (POs), and invoices to ensure accuracy and compliance.
Identify and implement process improvements to enhance efficiency in materials management and distribution.
Liaise with suppliers and internal stakeholders to resolve order or inventory discrepancies.

Financial & Budget Oversight

Track project financials, including committed and actual spending against budgets.
Support budget planning, forecasting, and requisition processes.
Conduct ad hoc financial and cost-benefit analyses to support business decisions.

Reporting & Data Analysis

Prepare and distribute accurate and timely project reports and dashboards for management and stakeholders.
Identify trends, risks, and opportunities through data-driven insights and reporting enhancements.
Maintain accurate documentation and records of all project-related activities.

Project Coordination & Support

Facilitate project meetings and coordinate communication among cross-functional teams.
Support project execution by ensuring all relevant information, updates, and documentation are maintained.
Perform accurate and timely data entry for inventory updates, project changes, and operational reporting.
Provide ad hoc administrative and coordination support across multiple ongoing projects.

Qualifications & Skills

1–3 years of experience in project coordination, operations, procurement, or inventory management roles.
Strong MS Excel skills (pivot tables, data analysis, and reporting).
Solid understanding of purchase order and invoice management workflows.
Excellent organizational skills with keen attention to detail and accuracy.
Effective communication and collaboration skills across teams and departments.
Ability to adapt quickly, prioritize tasks, and work efficiently in a hybrid work environment.
Post-secondary education in Business Administration, Project Management, or a related field is an asset.

Work Environment

Hybrid: Required to attend the office on select days (flexible GTA locations).
Schedule: Full-time, standard business hours.
Duration: 1-year contract with potential for extension or permanent conversion based on performance.