Facilities Coordinator – Property & Facilities Management
Job Location: 7th Avenue SW and 3rd Street SW
Job Type: Contract(4months)

About the Role:
We are seeking a detail-oriented and people-focused Facilities Coordinator to support our client’s Calgary office of 34 employees. In this role, you’ll be the first point of contact at the reception desk while ensuring the smooth operation of office facilities, vendor coordination, and day-to-day employee support.

What You’ll Do:

• Act as receptionist and assist office staff with daily needs.

• Manage invoicing and purchase orders, and maintain updated client telephone lists.

• Book meeting rooms for client visits.

• Oversee kitchen supplies, order weekly snacks, and maintain the coffee machine.

• Answer phone calls (low call volume, 1–2 daily).

• Support building operations and coordinate services such as HVAC and electrical.

• Handle occasional travel requirements (approx. 1 trip to the U.S. and 2 trips within Canada annually).

Must-Have Skills:

• Strong people skills and ability to communicate effectively.

• Understanding of building operations (HVAC, electrical, facilities processes).

• Problem-solving and organizational skills.

Nice-to-Have Skills:

• Financial or budgeting experience, particularly in managing expenses.

Summary:
As a Facilities Coordinator, you’ll collaborate with clients, vendors, and contractors to ensure that facility tasks and work orders are completed seamlessly. This is an excellent opportunity for someone who enjoys a balance of customer service, office management, and facilities coordination.