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Position Title: Real Estate Transaction Coordinator
Job Description:
Project Description:
Real Estate Transaction Coordinator 2025-51
Calgary or Edmonton, AlbertaDetails:
Posting ID: 2025-51
Duration: 1 year ++
Team size: Small (1-5)
Number of Years Experience: 1-3
Level of Communication: 5
Anticipated Weekly Hours : 36.25
Work Location: Hybrid - Calgary/Edmonton
If Hybrid, How often will they be expected onsite?: Only for team meetings
Is travel expected?: N
Possibility of Extension?: Possibility for extension
Number of Years Experience: 1-3
Level of Communication: 5
Anticipated Weekly Hours : 36.25
Work Location: Hybrid - Calgary/Edmonton
If Hybrid, How often will they be expected onsite?: Only for team meetings
Is travel expected?: N
Possibility of Extension?: Possibility for extension
Hire Date: 10/1/2025
Position End Date: 9/30/2026
Position End Date: 9/30/2026
Job Description:
A strategic initiative is underway to optimize ATB's Real Estate portfolio, encompassing both corporate and branch locations. Given the complex and cross-functional nature of this portfolio, we are seeking a Real Estate Transaction Coordination Contractor to ensure successful implementation. This role will focus on providing essential transaction management, administration project coordination, and oversight to drive these strategies forward. You will be instrumental in maintaining alignment across various work streams and ensuring meticulous project management.
The ideal candidate is a highly organized, proactive, and detail-oriented professional with 1-3 years of experience in commercial real estate, with a strong understanding of lease concepts, terms and industry standards. You thrive in a fast-paced environment and have a proven ability to manage multiple priorities and stakeholders. Your administrative skills and foundational knowledge of real estate transactions will be essential to supporting our team and ensuring the smooth execution of all projects.
The ideal candidate is a highly organized, proactive, and detail-oriented professional with 1-3 years of experience in commercial real estate, with a strong understanding of lease concepts, terms and industry standards. You thrive in a fast-paced environment and have a proven ability to manage multiple priorities and stakeholders. Your administrative skills and foundational knowledge of real estate transactions will be essential to supporting our team and ensuring the smooth execution of all projects.
Top Skills:
Real Estate Transaction Coordinator Expertise:
Demonstrated skills in real estate document writing, review and analysis with the ability to manage a high volume of transactions, ensuring seamless and timely delivery. You will manage key dates, coordinate due diligence activities, and facilitate clear communication across all stakeholders to ensure timely results
Administrative & Logistical Coordination:
Strong skills in managing complex schedules, documentation, and communication flows across multiple projects and stakeholders. You will prepare and distribute regular status reports, business summaries, and other key information for leadership, ensuring data integrity is paramount.
Stakeholder Engagement and Communication: Excellent interpersonal skills to facilitate collaboration and manage relationships with a diverse group of internal and external parties.
Document & Data Management: Proficiency in preparing, organizing, and tracking a high volume of legal and business documents, while maintaining accurate project data. You will be responsible for abstracting key information and ensuring all documentation meets ATB’s rigorous standards for quality and accuracy.
Project Description:
1. Lease Project Coordination & Management
This role will be pivotal in establishing and upholding strong administrative practices for all branch and corporate lease projects. The Transaction Coordination Contractor will work to ensure timely completion of tasks and facilitate clear communication across all stakeholders, contributing to the overall success and integrity of the projects. This will involve providing regular updates, creating and maintaining business summaries, abstracts, managing key dates, and ensuring that all parties are informed and aligned with the project's progress and objectives.
2. Transactional & Due Diligence Support
The Transaction Coordination Contractor will coordinate comprehensive due diligence activities to support the real estate team. This involves tracking of key dates and deliverables, managing stakeholder engagement, coordinating with external partners (e.g. landlords, brokers, lawyers), and ensuring accurate documentation of findings. These actions will provide critical support for executing on real estate projects, ensuring that transactions proceed smoothly and effectively.
3. Real Estate Document Management & Reporting
This initiative involves the practical management of all real estate transaction documents and data. The Transaction Coordination Contractor will be responsible for meticulous document control and data maintenance, ensuring all project components are accurately recorded and accessible. This includes overseeing the integration of various document types and providing clear and timely reports to leadership on project status and progress. Create, review, manage, update, and track all contract documents from negotiation to execution, ensuring document quality, formatting, grammar, and schedules are consistent with ATB standards and terms. This includes maintaining data integrity across tracking sheets and software platforms for analysis and tracking.
This role will be pivotal in establishing and upholding strong administrative practices for all branch and corporate lease projects. The Transaction Coordination Contractor will work to ensure timely completion of tasks and facilitate clear communication across all stakeholders, contributing to the overall success and integrity of the projects. This will involve providing regular updates, creating and maintaining business summaries, abstracts, managing key dates, and ensuring that all parties are informed and aligned with the project's progress and objectives.
2. Transactional & Due Diligence Support
The Transaction Coordination Contractor will coordinate comprehensive due diligence activities to support the real estate team. This involves tracking of key dates and deliverables, managing stakeholder engagement, coordinating with external partners (e.g. landlords, brokers, lawyers), and ensuring accurate documentation of findings. These actions will provide critical support for executing on real estate projects, ensuring that transactions proceed smoothly and effectively.
3. Real Estate Document Management & Reporting
This initiative involves the practical management of all real estate transaction documents and data. The Transaction Coordination Contractor will be responsible for meticulous document control and data maintenance, ensuring all project components are accurately recorded and accessible. This includes overseeing the integration of various document types and providing clear and timely reports to leadership on project status and progress. Create, review, manage, update, and track all contract documents from negotiation to execution, ensuring document quality, formatting, grammar, and schedules are consistent with ATB standards and terms. This includes maintaining data integrity across tracking sheets and software platforms for analysis and tracking.