Job Description:
This hands-on role is essential in bringing our projects to life by managing all aspects of project execution, from scope and timelines to budgets. Your goal will be to ensure each project delivers exceptional value and aligns with our strategic objectives, and exceptional security outcomes for the organization.

In this dynamic role, you will oversee project management efforts from initiation through to close-out, working closely with cross-functional teams to ensure successful outcomes. You will be responsible for maintaining project documentation, updating stakeholders, and measuring project value realization to ensure we meet our objectives and deliver on our promises. Your leadership and proactive approach will be crucial in shaping project success and enhancing the end-user experience.

This position is critical for the seamless delivery of complex projects within our Security team. Your role in project management and effective cross-functional collaboration will drive the successful realization of our strategic initiatives. By optimizing project outcomes and enhancing end-user experiences, you will help align projects with our broader organizational goals, directly impacting efficiency, engagement, and user satisfaction. Slightly different from traditional Project Management, this role will require hands-on effort during project planning and delivery phases to support project outcomes.

• Project Facilitation & Management: Lead and manage our most complex projects from end-to-end, ensuring effective execution and adherence to scope, timelines, and budget constraints.
• Scope & Budget Oversight: Develop, track, and manage project scopes, timelines, and budgets, ensuring deliverables meet financial and time parameters.
• Documentation Management: Maintain and update project documentation and workbooks, ensuring accuracy and completeness throughout the lifecycle.
• Stakeholder Communication: Develop and provide clear and consistent project updates to stakeholders, including status, changes, and key milestones.
• Cross-Functional Team Engagement: Coordinate with cross-functional teams to ensure collaborative execution and successful project outcomes.
• Change Impact Analysis: Conduct change impact analysis from end-user and process perspectives to ensure smooth transitions and minimal disruption; coordinate and support execution activities to accommodate identified impacts to systems, processes, people and tools.
• Project Health Reporting: Monitor and report on project health, addressing risks and issues to keep projects aligned with strategic goals.
• Value Realization: Measure and report on project value, documenting impacts and benefits in relation to organizational objectives.
• Project Launch & Close-Out: Coordinate project launches and close-outs, ensuring efficient completion and alignment with end-user needs; at times providing hands-on support for launch events.

Skills, experience & requirements
Distinctive Skill Requirements:
Project Management: Ability to manage complex projects from initiation to completion, with a strong focus on scope, timelines, and budget.
Juggle multiple projects at the same time (3-4 typically)
Balance of technical skills and soft skills
Combination of new and inflight projects

• Must be able to “speak” risk & security, understand and develop requirements, understand risks and technical issues, but not necessarily be an aspiring CISSP.
• Process Adherence: Follow established project management processes, using good judgement to adapt to project-specific requirements where appropriate.
• Data Analysis: Analyze project data to make informed decisions and recommendations, proactively identifying risks and need for updates to resource, budget or schedule changes.
• Effective Communication: Excellent verbal and written communication, providing clear updates and engaging diverse stakeholders, with the ability to tailor messaging to distinct audiences.
• Change Management: Implement changes, balancing the needs of project objectives, and stakeholder expectations and readiness.
• Cross-Functional Collaboration: Work effectively with various teams to ensure integrated project execution.
• Documentation Excellence: Maintain comprehensive, accurate project documentation for all stakeholders.
• Risk Management: Work with stakeholders to identify and assess risks associated with a project, and work to develop and uphold a risk response plan that appropriately meets the risk appetite of the organization.
• Multitasking and Prioritization: Ability to manage multiple complex projects, using good judgement to determine optimal prioritization of activities, navigating project teams through periods of uncertainty.

Requirements:
Experience:
5+ years of hands-on project management experience, with proven ability to manage complex projects crossing multiple departments, including management of budget.
Skills: Strong expertise in project facilitation, documentation management, and stakeholder communication. Experience with project management tools such as Jira, or similar is preferred.

Education: University degree in business, project management, or a related field is required. PMP certification is a definite asset.

Technical Aptitude: Proficiency with G-Suite or similar tools and the ability to quickly learn new software and systems.

Leadership: Demonstrated ability to lead cross-functional teams, navigate conflict and manage complex projects with a focus on achieving strategic objectives and value realization.