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Executive Assistant - 2025-08
Calgary, ABJob Description:
- Provide coordination and administrative support to the Vice President, Operations and Enablement and team by managing administrative activities including email accounts, calendars, travel arrangements, -Concur, team operational items such as technology requests, distribution lists, resources and preparing the teams for various internal and external meetings.
- Have excellent verbal and written communication skills that you will use when preparing a variety of correspondence of a diverse and sometimes highly confidential nature, including letters, emails, reports and presentations for audiences at all levels in the organization. This can include Executive level correspondence, communication, and reporting.
- Have excellent organizational skills to plan, manage and hosting team events virtually and in-person, including team livestream, team training and conferences.
- Enjoy making things balance and reconcile, which is great, as you will be responsible for reviewing expenses and invoices, coding, submitting for payment while keeping an eye on the applicable budgets.
- Effectively managing your time and balancing multiple, sometimes changing, priorities.
- Be known as approachable, collaborative and agile. You look for opportunities to work together with others with an eye towards finding efficiencies. You have a reputation being extremely professional, delivering exceptional customer service, all while having fun doing it!
- Be valued by your colleagues and customers as the knowledgeable go to person who finds answers, delivers smart, simple and helpful solutions and finds a way to things done accurately and on time.
- Be the “glue” that holds the team together. You take care of all day to day team logistics. You are the point person for team communications and coordinating team member “life events” such as welcoming new members, celebrating milestones and creating an amazing customer and team member experience.
Top Skills:
1) Degree in Business, or other related field of study (or relevant work experience.
2) Strong critical thinking and problem solving skills,
3) Proficiency in the Google Suite of Office products, especially Google sheets, word slides,
4) Strong oral and written business communication skills, with high attention to detail; business writing an asset ,
5) Superior organizational and time management skills, including coordinating international scheduling,
6) Proven ability to take initiative and work independently in a fast paced environment.
- Provide coordination and administrative support to the Vice President, Operations and Enablement and team by managing administrative activities including email accounts, calendars, travel arrangements, -Concur, team operational items such as technology requests, distribution lists, resources and preparing the teams for various internal and external meetings.
- Have excellent verbal and written communication skills that you will use when preparing a variety of correspondence of a diverse and sometimes highly confidential nature, including letters, emails, reports and presentations for audiences at all levels in the organization. This can include Executive level correspondence, communication, and reporting.
- Have excellent organizational skills to plan, manage and hosting team events virtually and in-person, including team livestream, team training and conferences.
- Enjoy making things balance and reconcile, which is great, as you will be responsible for reviewing expenses and invoices, coding, submitting for payment while keeping an eye on the applicable budgets.
- Effectively managing your time and balancing multiple, sometimes changing, priorities.
- Be known as approachable, collaborative and agile. You look for opportunities to work together with others with an eye towards finding efficiencies. You have a reputation being extremely professional, delivering exceptional customer service, all while having fun doing it!
- Be valued by your colleagues and customers as the knowledgeable go to person who finds answers, delivers smart, simple and helpful solutions and finds a way to things done accurately and on time.
- Be the “glue” that holds the team together. You take care of all day to day team logistics. You are the point person for team communications and coordinating team member “life events” such as welcoming new members, celebrating milestones and creating an amazing customer and team member experience.
Top Skills:
1) Degree in Business, or other related field of study (or relevant work experience.
2) Strong critical thinking and problem solving skills,
3) Proficiency in the Google Suite of Office products, especially Google sheets, word slides,
4) Strong oral and written business communication skills, with high attention to detail; business writing an asset ,
5) Superior organizational and time management skills, including coordinating international scheduling,
6) Proven ability to take initiative and work independently in a fast paced environment.