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Admin Assistant - Senior

Toronto, ON · Administrative
Job Description:       
Key Responsibilities/Job Functions:
This role is directly responsible for providing a superior level of executive administrative support for VP/SVP/EVP level in addition to providing general assistance and management to staff.

Highlights of this role are as follows:
•Provide a superior level of administrative support for Senior Executives.
•Develop and manage schedules on a daily basis, coordinate travel arrangements, schedule meetings, and book conference calls.
•Proficiently use Microsoft Office - Word, Excel and Powerpoint to compile reports, letters, presentations, charts and graphs as required from both written and dictated sources.
•Handle highly sensitive and confidential matters relating to the daily activity of the department.
•Maintain departmental daily operational workflow. Sort and process incoming mail as appropriate.
•Create purchase order requisitions, code and process invoices, process expense reports.
•Set up and maintain filing system and file documents as required.
•Assist with preparation of weekly/monthly reports. 
•Coordinate team events as required.
•Provide back up support for other administrative assistants in the department as required. 

'Job Qualifications:
•Post-secondary education in an administrative or business-related discipline is an asset.
•5+ years administrative experience supporting senior management.
•In depth knowledge of MS Office suite- Outlook, Word, Excel and Power Point.
•Proven ability to work in a team environment and provide excellent customer service to internal and external customers.
•Strong English verbal and written communication skills are a must.
•Ability to multi-task, prioritize workflow to ensure all deadlines are met, and work under pressure in a fast-paced dynamic environment.
•Strong organizational skills with the ability to take initiative and attend to detail and follow-up.
•Solid understanding of business professionalism.       

 
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