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Mail Room Clerk - (22845)

Etobicoke, ON
POSITION CONCEPT: This position works as part of the service delivery team that is aligned to one or more customers.
He/she will have a focus on the following:
  • Delivery of service that meets the Service Level Agreements and delights the customer
  • Supporting the achievement of productivity improvements
  • Contributing to service transformation and business growth
SCOPE: THIS ROLE IS A MAILROOM POSITION. The work undertaken by the role holder is completed in line with the Service Level Agreements and Statements of Work relevant for the customer. Overview of Tier Responsibilities These positions will have primary or secondary responsibility in any of the services within their tier. They will be responsible for delivering high standards of quality service. A high level overview of the major responsibilities for each level is as follows: Tier 3 - High volume print production digital devices (black & white / colour), complex equipment care

ESSENTIAL DUTIES: THIS ROLE IS A MAILROOM POSITION. The following describes the main job duties by work area for the Account Associate Tier 3 Profile. Duties for a specific role may include - but are not limited to - these duties. Specific roles may also include duties from other tiers as a portion of their duties.

  • Sort incoming / outgoing mail and deliver to offices of client
  • Receive, sort, and deliver incoming and outgoing courier packages for client
  • Scanning Documents and sorting digital files
  • Backfill at second location mailroom for absent workers through vacation or illness
  • Ensure customer issues and escalations are resolved or further escalated as appropriate
  • Conduct quality checks on own work to ensure accuracy and required output is to standards
  • Adhere to all safety procedures
  • Perform other duties as assigned by Manager
  • Coordinate the print job intake process, prioritizing and assigning jobs Print Production
  • Coordinate the print job intake process, prioritizing and assigning jobs
  • Operate production printers and copiers, configure settings, manage job queues, process files, print jobs, scan materials and select appropriate output formats per client requirements
  • Retrieve, re-purpose and re-print archived documents
  • Track and archive digital client jobs as required for re-printing
  • Use functions such as: multi-up, booklet making
  • Perform basic pre-flight checking and error correction of files
  • Record meter reads, process production forms and maintain records Equipment Care
  • Interface with client and third party customer service organizations to collaboratively ensure high levels of customer satisfaction Administration
  • Complete and maintain all logs and reports including month-end reports
  • Order and replenish consumables, forms inventory and other supplies items as required. May include monitoring and managing inventory of production printer consumables and specific stock to support client print job requirements Front Counter
  • Support site continuous improvement programs including 5S, a site efficiency methodology
  • Proven ability to work under pressure handling multiple tasks to ensure timely completion of all activities
  • Able to listen and communicate effectively
  • Able to read, write and follow basic English instructions
  • Ability to lift and move up to 50 pounds
  • Basic math skills (add, multiply, divide)
  • Basic computer skills (keyboard, mouse functions)
  • Excellent communication and Customer service skills
  • Effective organizational skills
  • Read and comprehend technical trouble shooting (fault codes, image quality) procedures
  • High School Diploma or equivalent certification
  • Health and safety certification (WHMIS)
  • Experience in customer facing role / customer service role (2-3 years experience)
  • Operation of PC Applications in a networked environment
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