Project Coordinator / Program Administrator will assist the Project Manager for projects in coordinating, planning, communicating and executing the delivery of facility related projects.
The position reports to and supports the Project Management Head and assists the Project Manager with daily activities.
Preparation of communications, progress reporting and meeting agendas and minutes; Working with complex data in excel tables; Project scheduling, including action item tracking; Project and program invoicing and financial updates and tracking; Filing and document management; Conducting industry research and analysis; Assisting with obtaining quotes from subcontractors; •Assisting with addressing of deficiencies;
Any other administrative tasks as required.
Degree or Diploma is an asset.
Minimum of 3-5 years experience (previous experience of working in a professional environment/ project management is considered an asset).
Possess excellent Microsoft application skills (Excel, Word and Outlook).
Experience with MS Project would be considered an asset.
Detail-oriented, with an emphasis on quality of work.
Proven exceptional work-ethic, self-motivated, and highly driven.
Good verbal communication and writing skills are essential.
Polished "follow up" and information gathering skills.
Excellent organizational skills.
Must be flexible and willing to perform other duties as required.