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Sap Modernization Program - Project Coordinator -189131
Halifax, NS · Information TechnologyThe Department of Cyber Security and Digital Services is responsible for delivering a multi-year program (currently known as the SAP Modernization Program (SAP MP) to modernize the SAP systems for its client organizations. The modernization of the SAP systems involves enabling significant business transformation within the client organizations, with a large focus on business process change, implementing new SAP applications and migrating the SAP applications to the cloud.
The SAP MP is currently executing the Financial & Logistical Systems (FLS) Project. That will result in the implementation of a single instance of S/4Hana environment for both the financial and logistical systems for NSH/IWK, NSRCEs/CSAP and the province. We are now in the Realize Build Phase of the Finance and Logistics Services Project.
This SOW relates to one Project Coordinator role currently being procured for the Business Process Transformation Team (Data and Analytics Team) within in the SAP MP Program.
Project Scope and Timeframes
The Project Coordinator (the Consultant) selected via this SOW will report to the Data and Analytics Transformation Pillar Lead. This role will be responsible for delivering services as herein defined. The primary scope of work will be the coordination of specific coordination activities in support of the SAP MP Integrated Program Plan. The Consultant will work closely with the business resources, service provider and client stakeholders. 3
2.2 Key Duties & Responsibilities:
In support of this Project, the Consultant is responsible for the following activities:
• Acts as a conduit and triage for Data and Analytics inquiries from Program team members and client stakeholders.
• Assists the Data and Analytics teams with engagement meetings with the Business.
• Captures and distributes meeting notes, minutes, and action items and flagged items for follow-up.
• Manages the integrated schedule for the Data and Analytics Team.
• Provides logistics support to the Team including room/space booking, etc.
• Manages agendas for reoccurring and ad hoc Team meetings.
• Creates and maintains dashboards and reports where required, including tracking of deliverables.
• Supports the maintenance of the Program RAID log (Risks, Actions, Issues, Decisions).
• Coordinate and arrange hardware and software requirements for team members.
• Ensure content and structure of all documents/artifacts is documented and well maintained.
• Keep track of new requirements/change in requirements of the project.
• Organize status meetings and send regular status reports to relevant stakeholders.
• Escalate issues the Pillar Lead as required.
• Creates work products using the MS Office suite of products including Excel, Project, PowerPoint, Word etc.
• Other assigned program coordination duties and deliverables, as required.
2.3 Candidate Qualifications
Required Qualifications:
The consultant must fulfill the following qualifications:
• Minimum 5 years’ experience as a Project Coordinator, Senior Administrative Assistant or equivalent and/or comparable role.
• Experience providing coordination and/or administrative support for organizations, departments, or teams working through significant business process change and IT systems change.
Experience supporting the development and execution of Program Coordination activities, including: Project management and coordination
Presentation and report development
Maintaining a project schedule
Meeting coordination and management
Experience supporting the delivery of a project management plan.
Superior communication skills, including listening, speaking and writing.
Exceptional interpersonal skills, with a demonstrated ability to engage in collaborative work with a variety of stakeholders and team members.
Strong analytical and problem-solving skills.
Strong skills with Microsoft Office suite of products Excel, Outlook, Word, PowerPoint, SharePoint.
Uncompromising attention to detail.
Ability to plan and deliver quality work amidst numerous competing (and constantly changing) priorities and firm deadlines.
Provides superior organizational skills, is a self-starter, quick
Provides superior organizational skills, is a self-starter, quick learner, forward thinking and takes initiative.
Effective when collaborating as part of a team and working independently. Professional Project, Administrative or Business certificate.
Experience supporting project management activities in a public sector environment.
Experience working in a project environment.
Desired Qualifications:
The following qualifications would be considered an asset, but not required: 4
• Experience supporting a technical implementation including, SAP or similar Enterprise Resource Planning (ERP) software solutions.
The SAP MP is currently executing the Financial & Logistical Systems (FLS) Project. That will result in the implementation of a single instance of S/4Hana environment for both the financial and logistical systems for NSH/IWK, NSRCEs/CSAP and the province. We are now in the Realize Build Phase of the Finance and Logistics Services Project.
This SOW relates to one Project Coordinator role currently being procured for the Business Process Transformation Team (Data and Analytics Team) within in the SAP MP Program.
Project Scope and Timeframes
The Project Coordinator (the Consultant) selected via this SOW will report to the Data and Analytics Transformation Pillar Lead. This role will be responsible for delivering services as herein defined. The primary scope of work will be the coordination of specific coordination activities in support of the SAP MP Integrated Program Plan. The Consultant will work closely with the business resources, service provider and client stakeholders. 3
2.2 Key Duties & Responsibilities:
In support of this Project, the Consultant is responsible for the following activities:
• Acts as a conduit and triage for Data and Analytics inquiries from Program team members and client stakeholders.
• Assists the Data and Analytics teams with engagement meetings with the Business.
• Captures and distributes meeting notes, minutes, and action items and flagged items for follow-up.
• Manages the integrated schedule for the Data and Analytics Team.
• Provides logistics support to the Team including room/space booking, etc.
• Manages agendas for reoccurring and ad hoc Team meetings.
• Creates and maintains dashboards and reports where required, including tracking of deliverables.
• Supports the maintenance of the Program RAID log (Risks, Actions, Issues, Decisions).
• Coordinate and arrange hardware and software requirements for team members.
• Ensure content and structure of all documents/artifacts is documented and well maintained.
• Keep track of new requirements/change in requirements of the project.
• Organize status meetings and send regular status reports to relevant stakeholders.
• Escalate issues the Pillar Lead as required.
• Creates work products using the MS Office suite of products including Excel, Project, PowerPoint, Word etc.
• Other assigned program coordination duties and deliverables, as required.
2.3 Candidate Qualifications
Required Qualifications:
The consultant must fulfill the following qualifications:
• Minimum 5 years’ experience as a Project Coordinator, Senior Administrative Assistant or equivalent and/or comparable role.
• Experience providing coordination and/or administrative support for organizations, departments, or teams working through significant business process change and IT systems change.
Experience supporting the development and execution of Program Coordination activities, including: Project management and coordination
Presentation and report development
Maintaining a project schedule
Meeting coordination and management
Experience supporting the delivery of a project management plan.
Superior communication skills, including listening, speaking and writing.
Exceptional interpersonal skills, with a demonstrated ability to engage in collaborative work with a variety of stakeholders and team members.
Strong analytical and problem-solving skills.
Strong skills with Microsoft Office suite of products Excel, Outlook, Word, PowerPoint, SharePoint.
Uncompromising attention to detail.
Ability to plan and deliver quality work amidst numerous competing (and constantly changing) priorities and firm deadlines.
Provides superior organizational skills, is a self-starter, quick
Provides superior organizational skills, is a self-starter, quick learner, forward thinking and takes initiative.
Effective when collaborating as part of a team and working independently. Professional Project, Administrative or Business certificate.
Experience supporting project management activities in a public sector environment.
Experience working in a project environment.
Desired Qualifications:
The following qualifications would be considered an asset, but not required: 4
• Experience supporting a technical implementation including, SAP or similar Enterprise Resource Planning (ERP) software solutions.